The following details (marked with an asterisk) are required for the organization of our events and to send you a registration confirmation. In case of missing or incomplete mandatory information, your registration can unfortunately not be processed. The provision of further details is optional. Your data will be used within the University of Stuttgart solely for processing your registration.
You can provide additional, optional information, which we will be using to improve our services and for statistical purposes. These data, too, will be used only within the University of Stuttgart and within the framework of the TryScience project.
There is a separate website where you can register for the mentoring program for girls or apply to become a mentor: Further information and registration
Controller and data protection officer
You can find information regarding the controller and data protection officer in the Data Protection Declaration of the University of Stuttgart.
Description and categories of data
The form records in a structured way your registration for TryScience events in a database. The time and date of your registration will also be recorded in a database. In addition, the data will be sent via tryscience@uni-stuttgart.de to the Gender Equality Office at the university, where it will be processed on a first-come-first-serve basis.
The data will be stored at the Gender Equality Office of the University of Stuttgart in the form of a local Excel file.
We will be using your data to process your registration, to send you a registration confirmation, and to inform you about the status of your registration at a later time. The data you provided about your gender, grade, place of residence, and school will be stored as long as this is necessary for the adaptation of our events to the respective target group.
The fields marked with an asterisk (*) are compulsory, all other fields are optional.
We require your email address for communication. Details about your place of residence are optional and will only be used to gather information about where the participants of our project live. If you wish, you can provide us with your full address and a phone number, so we can send you information by mail or phone in case of problems with the email address. The (optional) details about your school or current occupation helps us to find suitable cooperation partners. The mandatory details about gender and grade are required to check whether the registration requirements of the respective event are met, and for the adaptation of the event contents to the target group.
Purpose
The data requested in the form will be used to process and confirm the registration, to send information about changes and additional events, and to customize the events to the registered target group.
Legal basis
The legal basis for the collection and processing of the data in the compulsory fields (marked with * ) in this form is Art. 6(1) lit. e in combination with Art. 6(3) of the General Data Protection Regulation DS-GVO in combination with §4 of the State Data Protection Act LDSG (Baden-Wuerttemberg).
The legal basis for the collection and processing of the optional information as well as the processing of the data for future information about TryScience events is Art. 6(1) lit. a DS-GVO.
Recipients
The recipients of the personal data submitted via the form are the staff members of the Gender Equality Office who are responsible for organizing the event, as well as the relevant employees of the institutions and institutes at the University of Stuttgart that are involved in the project.
Duration of data storage
After the event has been completed, i.e. approximately one to two months after the last day of the event, the data will be deleted.
Excluded from this is, in the case of events with catering from the university cafeteria or with external catering, a list of participants with first and last name. For budgetary reasons, this list will be stored with the budget documents for 10 years for the settlement of the catering.
Your first name, last name, and e-mail address are excluded as well, if you have consented during registration to receive information on thematically similar TryScience events in the future. Your data will then only be deleted if you withdraw your consent, or one year after registration.
The data you provided about your gender, grade, place of residence, and school will be stored as long as this is necessary for the adaptation of our events to the respective target group. If, after deletion of all supplementary data, only the above data remain stored, we can no longer make any reference to a person.
Consequences of non-provision, right of objection and correction
The mandatory information is absolutely essential. Without the mandatory information, the registration cannot be processed.
Your rights
In the case that, during registration, you have given your consent to receive invitations from the University of Stuttgart to similar TryScience events in the future, you have the right to withdraw your consent at any time, whereby the legality of the processing of data completed as a result of consent being given until the withdrawal of consent shall remain unaffected.
You can find information about your rights in the Data Protection Declaration of the University of Stuttgart